Admin Assistant

Aaji Care Home Health Services

Job Description

- Graduate - Experience: Minimum 2 years (Preferred in admin or healthcare setting)Skills - Proficient in Microsoft Office & Google Sheets - Familiar with HRMS tools (e.g., KEKA) - Strong organizational and multitasking skills - Good communication and interpersonal skills

Responsibilities

1. Daily Rounds Ensure overall centre hygiene and cleanliness. Conduct housekeeping checks and rounds. Monitor maintenance needs and raise purchase requests as required. Review meal menu and conduct food tasting. 2. Kitchen & Grocery Audit Cross-check grocery stock with Excel records and note current availability. Coordinate purchases from vendors. Conduct weekly/fortnightly grocery audits in the kitchen. 3. Stock Ordering Manage stock levels and ordering for: o Medicines o Surgical supplies o Groceries o Cleaning materials o Diapers o Maintenance supplies o Stationery 4. Petty Cash Record material purchases accurately. Handle cash withdrawals and cheque deposits. Maintain daily cash tally and petty cash sheet. 5. Staff Administration Support new staff enrollment processes. Monitor attendance through registers and Biomax software. Manage staff leave records. Coordinate staff exit formalities. Assist in resolving staff escalations. 6. SOP / Inventory & Audit Conduct regular audits of: o Grocery stock o Medicine stock o Surgical stock o Medical equipment o Furniture and other assets 7. Software Management Update daily elder and staff attendance. Maintain and update elder records. Add billables elder-wise on a monthly basis. Generate monthly invoices. Share receipts with clients after payment confirmation from accounts. 8. Event Management Coordinate with volunteers for centre activities. Plan and manage birthdays and festival celebrations as per the event calendar. 9. Donor Management Maintain accurate and updated records of donors and donations.

Required Skills